Custom Order Workflowfor WooCommerce · by iamgsbala

Free WooCommerce plugin · by iamgsbala

Custom orders, moving from brief to production.

Custom Order Workflow for WooCommerce keeps specifications, artwork, proofs, approvals and production hand-off connected to the order your team is already managing.

Get the free plugin Explore the workflow

Built for print, apparel, signage, packaging and personalized products.

JOB 1042 · V3DATA LOCKED
Custom product production jobOrder item · Status: Waiting customer approval
VECTOR PROOF
CWcustomer-proof-v2.pdf
✓ Artwork accepted
Brief snapshotPRODUCT Custom productQUANTITY 18 unitsPROOF Revision 2STATUS Waiting approval
Latest proof v2.pdf
01Per-order-item Jobs02Protected artwork files03Versioned proof review04WooCommerce hand-off

One connected workflow

  1. 01SpecificationsStructured checkout fields
  2. 02ArtworkProtected customer files
  3. 03ProofVersioned PDF/SVG proofs
  4. 04ApprovalCustomer confirms or requests changes
  5. 05ProductionA clear shop-floor hand-off

01 / See the hand-off

A calmer route from customer brief to production.

The workflow is designed to make the next action visible: review the artwork, send a proof, record the customer decision and hand the approved job to production.

Open the step-by-step guide
Custom Order Workflow Job details and production activity
Workflow walkthroughSee the Job, proof and approval stages in context.
Interactive guide available now

01 / Architecture for clear hand-offs

Make every custom order easier to understand.

Stop splitting the customer brief, uploaded files, approval messages and production notes across email, cloud storage and spreadsheets. Keep the operational record with the WooCommerce order.

01 / Immutable brief

Capture the brief

Add structured product specification fields and preserve submitted values as a snapshot on the Job.

Per-order-item job records
02 / Secure repository

Protect the files

Receive artwork and proof files through protected storage with authenticated preview or download links.

Artwork revisions stay traceable
03 / Proof review

Get a clear yes

Give customers a dedicated My Account review area to approve proofs or request changes with context.

Customer approval history
04 / Pipeline sync

Move work forward

Give staff validated Job transitions, activity history, notes and matching WooCommerce order statuses.

Production-ready hand-off

02 / See the workflow in context

One record for the team and the customer.

These screens show the free workflow from product configuration through Job review and customer approval.

WooCommerce product settings for Custom Order Workflow
Configure eligible productsDefine specifications and artwork rules where the product is edited.
Custom Order Workflow Job details screen
Review one production JobKeep the brief, files, proofs, status and activity together.
Customer artwork and proof approval screen
Let customers approve in My AccountMake the next customer action clear before production starts.

03 / The customer journey

Confidence before production.

Customers see what the team is reviewing, which proof is current and what action is needed. They can return to the same Artwork & Proofs area as the order progresses.

See the full workflow guide ↗
1 Jobfor each eligible order item5 stagesfrom approval to completion
01 / CHECKOUT DATACustomer ordersSpecifications, notes and uploaded artwork are attached directly to the WooCommerce order item.✓ Brief captured
02 / STUDIO REVIEWTeam prepares proofThe current proof is rendered, attached to the Job timeline and sent to the customer.✓ Revision tracked
03 / CUSTOMER SIGN-OFFCustomer approvesThe approved proof becomes the production reference and the workflow can move forward.✓ Approval recorded
04 / PRODUCTION HAND-OFFProduction beginsWorkshop leads receive clear order context, file versions and next-step notes.✓ Ready for the shop floor

04 / Free today, Pro next

Start with the operational essentials.

The free release is useful on its own. Pro is planned for teams that need deeper automation, reporting and integrations.

FREEAvailable now

A dependable custom-order workflow

Everything needed to collect, review and approve custom order information before production.

  • Product specification fields
  • Artwork uploads and protected previews
  • Versioned proofs and customer approval
  • Jobs, activity, notes and notifications
  • WooCommerce order status synchronization
Install free plugin ↗
PROComing soon

More control for growing teams

Pro will extend the foundation for teams that manage higher volume, multiple operators and more complex hand-offs.

  • Advanced workflow automation
  • Kanban boards and operator assignments
  • Production metrics and reporting
  • Cloud storage and integrations
  • Expanded production controls
Pro features will be announced when ready.

05 / Documentation & community

Know what happens next.

Follow the setup guide, understand the customer approval process and learn how Job statuses map to WooCommerce order statuses.

Open all documentation ↗